2008-09 SCCHA POLICY for TRAINERS

In order to protect the SCCHA and County Parks against liability, and provide a policy that supports members’ use of trainers while maintaining a fair balance for all members, trainers who use the Graham Hill Showgrounds must follow the stipulations described below. Trainers who schedule and pay for a Clinic at the Showgrounds through the Calendar Secretary have different requirements for the clinic. The Calendar Secretary will inform trainer of these Clinic requirements.

Trainers who intend to give lessons at the Showgrounds must meet these requirements before training at the Showgrounds. Questions or clarifications regarding this policy should be addressed with the SCCHA President or a Board Member. Any trainer who does not fulfill all of these requirements is at immediate risk of losing membership.

I    Requirements

(a.)    All trainers and each of their clients must be current members of Santa Cruz County Horsemen's Association. Verification of current membership is the responsibility of the trainer. If necessary, contact the membership secretary for membership status.

(b.)    Anyone who accepts monetary or other compensation (this includes trading items or services) for giving instruction to riders and handlers must submit a “CERTIFICATE OF LIABILITY INSURANCE” naming Santa Cruz County Horsemen’s Association and The County of Santa Cruz as additional insured.

[1]    The following wording must be on the certificate to be valid:
“The Santa Cruz County Horsemen’s Association, its officers, agents, employees and volunteers are additional insured.”
“The County of Santa Cruz, its officers, agents, and employees are additional insured.”

 [2]    A copy of CERTIFICATE OF LIABILITY INSURANCE must be mailed to these two responsible parties:
• Mail one copy to:
SCCHA Board – Trainer Records
1145 Graham Hill Rd
Santa Cruz, CA 95060		 • Mail one copy to:
Director, Santa Cruz County Parks Dept.
979 17th Ave.
Santa Cruz, CA. 95062

II    Limitations
(a.)    Trainers must follow the same rules set forth for all members and have no additional privileges in the arenas or on the grounds. Unless a trainer schedules and pays for time with the calendar secretary (e.g. a clinic), a trainer may not hold use of an arena for more than ½ hour when others are waiting, unless all agree that the arena can be shared safely and comfortably.

(b.)    An individual trainer may not use the arenas for lessons more than 8 hours or instruct more than 8 clients in any week. Extending use beyond this time limit is explicitly prohibited.

III    Fees
Trainer fees apply to trainers who are monetarily or otherwise compensated for lessons to riders and handlers or to train horses, if they do so at the Showgrounds more than 2 hours in any month. Refer to the current membership application for required fees.

Trainers’ Requirements Overview

 instruct >2  hours in any month instruct <2 hours in any month
 instruct riders and/or handlers train horses only  (never people)
SCCHA Membership Required for Trainer ✔ ✔ ✔ ✔
SCCHA Membership Required for Client ✔ ✔ ✔ ✔
Training Fee Required 
✔ no
 if >2 hrs in any month
 if >2 hrs in any month
Additional Insured Certificate Required ✔ ✔ ✔ no
  Trainer Policy Approved 11/27/07